In recent years, more people has decided to start their entrepreneurship journey rather than staying in the workforce, starting their side hustle from the bedroom. When the business scale, they will need to move into either co-working space or renting their very first own business address in a small office unit.

Despite the limited space, a well-designed office can still leave a deep impression on your clients. Remember the rule of “less is more”, minimalistic renovation is always suitable for small size office. It is vital to utilise the space sensibly, as too much clutter can create stress and affect productivity. With the right design, you can effortlessly turn a small office into a luxurious workplace.

1 Interior lighting

Small offices generally have limited space, hence proper interior lighting is crucial. The quality of lighting will directly affect the feel of space. Bad lighting leads to dark and gloomy surroundings, whereas a well-lit area looks bright and comfortable as it visually enlarges the space. It is best if we could bring in ample natural light into the office. However, if the situation doesn’t allow, we need to ensure sufficient electric lighting in the workplace.

2 Office colour

Colour choices have a significant impact on the office environment. In fact, consolidated interior furnishing and the right colour combination improve the employee experience. We can also set the tone by using colour from the corporate identity. A rule of thumb is that using light paint colours will make the room appear bigger and help us stay refreshed.

3 Office electrical plan

As the backbones for a business to run, we should always keep an extra eye on the electrical plan no matter what size of the company it is. Although the space may be small, we should not modify the circuit of our own will. We have seen many companies modify the electrical plan that causes a structural change to the load-bearing walls, air ducts, as well as water and electricity lines. Which will cause the company to pay extra costs on reinstatement and create more trouble later while moving out.

With more businesses going through digitalization process, computer networks and circuit layout become extremely important. When designing the workplace, we should consider the needs of various circuits. It is always safer to have extra plug points in the office to fulfil future needs like furniture or any changes of layout.

4 Interior Furnishing

The office is the direct representative of a company’s image. When choosing furnishing items, our goal is always to achieve harmony and balance. Workplace aesthetics can highlight the culture of company and spaciousness of the office. With the evolution of workplace environment, the office is no longer just a place of clock in 9-5, but it also a space to let employees have active involvement in their lifestyle and pursue their careers.

What do you think about these tips to revamp your office? If you have any queries, reach out to us via our website!

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Let’s take a break from workspace design & talk a little bit on Fengshui, where most business owners care a lot. The office is where we generate wealth. Therefore, the Fengshui layout will directly affect the fortunes of the company and its employees. Before you engage any interior designers, be sure that you find a trustworthy Fengshui master to plan your auspicious layout.

1 – The spaciousness of the office entrance often shows if the company would prosper. If there are too many large objects piling up the doorway, it will be hard to walk through. Over time, this creates discomfort and may even affect the work ambience. And of course, too much clutter spoils the aesthetics and obstructs the vision. One should ensure it is clear & bright where it welcomes the Qi “气” or what westerners known as “flow” to surround the work environment, which deem auspicious & harmony for businesses.

2 – The office decoration should not appear too luxurious. Generally milky white and ivory are the go-to colours for office interior. The orientation of the workstation should base on the individual's auspicious position, primarily following the highest leader of the organization. For example, people with Yang Fire Master Element can consider facing southwest, as it is the auspicious direction for them. This helps to attract positive energy and advance your career path.

3 – Desk facing & location. We should arrange the desk facing according to our BaZi “八字“ , for example if ones auspicious facing is west, her table should be located east while sit facing the west.

4 – The office room size should be in adequate size. If the area is too big, it appears empty and does not gather Qi. On the other hand, if the space is too small, it may be inconvenient to move around, and inhibits business development.  If the desk leans against the window, it will disrupt the flow of chi, affecting the employer’s thought process, decision making, revenue etc.

5 – The height of the window is critical in the office room’s Fengshui layout. If the back window of the office room is small and high with two meters above the ground, the office and wealth corner will become dim. This is because such structure resembles cells, which also have high windows.

6 – In office Fengshui, it is best to keep the layout simple and not decorate the space with artificial flowers, trees and rockery as they lack vitality, affecting the flourishes on the business. Generally, the reception area is on the right side of the entrance. Based on human habits and Fengshui culture, the left side of the door is the wealth corner. We can decorate this area with large-leaved plants or Fengshui ornaments. The wealth corner should not be turned into a room. Instead, we can set up a display area to highlight the corporate culture and products. Be mindful that it should not take over the wealth corner. By displaying these items on the wall, it leaves an impression on visitors about the product, corporate culture and business philosophy. Which brings better business opportunities.  

Once again, Fengshui settings highly depending on individual’s BaZi and shall consult the masters prior planning ahead.

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There are many factors to consider when renovating an office, such as space planning, designing the interior, lighting design, electrical & etc. During this complicated process of renovation, most of us tend to overlook the usefulness of a wall, leaving it behind & only decide on what to do with it until the very last moment. Our walls in the office in fact is a great tool to enhance our office design. An interesting wall design gives your office a focal point and leaves a deep impression on people. Check out the ideas below to uplift your office wall!

01 Hanging Crafts

White walls are calming as simple colours relax our mood. With some matching hanging decorations and appropriate lighting, you can almost cosy up the space instantly. You can also display motivational quotes on the office wall. Motivational quotes appeal to our subconscious mind, hence energizes us and prompts us to take positive actions.

02 Wall Mural Decorations

We can decorate the wall with some graphic decals or visuals that reflect the company value. Be sure to mix words and visuals in your decoration for greater balance. If you’re fond of DIY projects, why not turn those dried twigs and leaves into creative wall art? Wall decorations beautify the office and breathe new life into the space.

03 Stacked Stones

Whether it’s natural stone or manufactured cultured stone veneer, both have low water absorption, high acid resistance, great weathering resistance, good sound absorption, and is visually appealing. As the surface is rough and uneven, it creates layering when light is illuminated. This chic design will definitely “rock” your office!

04 Hidden Compartment

A hidden compartment works wonders especially when the space is limited. Install hidden compartments on the wall to store office supplies, or simply turn it into the Wall of Fame.

05 Green Walls

Nowadays, many offices begin to decorate their walls with greeneries. Not only do green walls beautify the office, but they also relieve your stress. Green walls are useful in softening the hard, concrete environment, creating a gentle yet vibrant landscape effect.

06 Scribble Wall

Why waste the space when we can utilise our office walls for ideas ignition or spark on discussions using writable materials? A good workspace will maximize the usage of every single inch of the place to ensure maximum collaboration is happening within the space. We can choose either colour glass wall or writable wall paint in different colours to blend it with the environment, making both functionality & aesthetics working in harmony.

There are many more ways to decorate your office wall. Let’s reimagine the current design and have fun invigorating your workplace with us!

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Workplace furnishing tells a lot about your company. It involves societal development, space aesthetics, interior display, functionality, decoration styles, artistic conception, personal preference, and even Feng Shui. A typical workplace furnishing includes furniture, office supplies, lighting, carpet, curtains, plants, and decoration. Furnishing plays an important role to improve the comfort and aesthetics of the workplace, as well as creating a great atmosphere. It can inject various cultural elements into the office, making the space more stylish, highlighting the corporate culture and industry development trend, along with improving employees’ efficiency.

Business nature and corporate culture determine the furnishing styles. Financial companies, design companies, medical companies, and wedding planners all require different styles of furnishing. Unlike home furnishings, there is room for enhancement in the workplace setting. Besides fulfilling aesthetic needs, furnishing also reflects workspace quality. The right combination of furnishing elements can fully meet the employees’ needs and wellness.

Play with colours

Furnishing can subdivide the functional areas and apply colour combinations in line with the corporate style. Different colours can evoke various psychological reactions.

We can choose soft and comfortable tones for the chill-out zone, whereas the working area can be warm and bright. Meeting rooms usually work well with black, white and coffee brown as they speak professionalism and formality. On the other hand, cheerful colours relax the mind and trigger inspiration. The colour choice is largely dependent on the nature and culture of various companies.

Organize the environment

Who doesn’t like decorating a personalised office desk? But watch out as your clutters pile up! Install storage and shelving solutions as cluttered desk distracts you and reduces work efficiency. Create a clean, tidy, safe and comfortable environment before considering the aesthetics aspect. Installing proper lighting is essential to ensure sufficient light. Extreme cold or bright light may cause discomfort, while intense warm light may result in drowsiness.

Decorate with accessories

Work can be stressful, why not add some greeneries to lighten it up? Not only it serves as an embellishment, but also the plants are useful as partitions or suspended for decoration. Green walls elevate the design of the entire social space to be more vibrant and energetic. The pleasant smells released by the plants boost our mood too. The Amazon rainforest-like office building design is a great example where their vice president expressed the hope that the new headquarter provides their employees with a relaxing workplace.

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Allnex is a global producer of industrial coating resins and additives for architectural, industrial, protective, automotive and special purpose coatings and inks. Designed to client's new global strategy & direction, client sought for combination of traditional & activity-based work environment to accommodate the transition of different generations of employees.

Inspired by client's corporate identity & the nature of business, our team design the space with transition of space, materials & colours. The diachronic glass represents the corporate colours & implicates their products. The space itself, shift in between serious & formal tone room, to a vibrant & open environment, which will help user shift space, moods & mindsets. While diverse, the zones complete each other. The usage of colour shifting materials are highly curated with a touch of balance from trees outside of the building & abundance of sun light. making users to feel utmost comfort when coming back to office.

Size: 12,300 sqft

Merck, a world leading biopharma company with 350years of history, is truly a global company. Around 57,000 employees work In a mission to make a positive difference to millions of people’s lives every day by creating more joyful and sustainable ways to live. As the millenials are joining the work force, Merck decided to renew their workspace with new agile working environment while maintaining corporate identity. Maximising the usage of different functional spaces, including phone booths for private discussion & adding writable walls for quick notes during meetings. 

There comes a time when every company must face the inevitable dilemma what to do after pandemic, what will be the best practise to safe guard employees health and at the same time maintain productivity. Too much uncertainty in the macro environment causing that businesses take trumbling steps when making decision, and understanding the importance on helping entreprenurs to clear their path, I have summarized 8 changes that soon becoming a reality in very near future. 

Resizing of office space

First and foremost, with the current pandemic, many businesses has no choice but to opt for reducing their office size in order to keep the operation cost low & remain afloat under this unpredictable future. We will gradually elaborate on what could be the new norm in the following.

Reception area

One of the most important area of any businesses branding & image will never be the same again. Restricted numbers of people will be serve at a time, with 1m distancing while queuing up, meaning either a larger reception area or well optimized space will soon be seen. Along with requirement on new equipment to monitor visitor’s temperature, contactless registration, remote gate opening & automated sanitizing. Parcel receiving will soon have designated area together with contactless signed off to avoid unnecessary physical contact.

Safe Zones

Prevention is always better than cure, offices or building may soon have dedicated space for suspected disease carrier. Management could consider double up the usage of available sleeping pods, call booths as isolation area before medical personnel’s arrival to send the employees for better treatment.

Say goodbye to open plan

We foresee social distancing becomes a necessity for a longer-term future, would there be a need for higher dividing panels, wider settings between tables or enclosed individual working spaces? For companies with existing setup, there will be more portable dividers available shortly anywhere to add-on to the tables.

Smaller meeting room

Once office has gone through resizing practise, meeting rooms will also become smaller being part of practise of social distancing. Under the guideline from Malaysia government in early May, no meeting with more than 10 people will be allowed, and spacing between each participants shall minimum 3.5ft/1m apart.

Virtual space

Since the pandemic breakout, most of the country’s government has instructed movement restriction order for a minimum of 30 days, work has no choice but to be digitalize as much as possible. Management has to shift tasks monitoring, collaboration & meeting online. Work will never be seen the same again even after lifting of MRO.

Pantry space

To exercise social distancing, the pantry in workspace may no longer be as open as it is in future. A higher standard of hygiene practice will be in place, where employees may have to be disinfect before entering. Follow with 1.8m/6ft spacing between each other when gathering, maybe dividers will be added for further prevention of disease outbreak in pantry.

Optimized work from home setups,

“Beyond typical office jobs, home takes on a whole new meaning as individuals and families figure out new ways to balance their work-life needs within the confines of their space. Expect setups at home that go far beyond a second screen. People will bring in special equipment, machines, and advanced video/audio setups to accommodate this change in lifestyle.” – Low Touch Economy

Our team is still observing the behaviour from our clients & peers on what possible outcome. For now at least, no one will be able to predict or determine what is the best practise for future working environment. The time will tell & we will keep on updating on this post.

Written by : Kenny Teo, Managing Director of EzyOffice, EzyLease

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1^st quarter of 2020 has ended, and covid-19 has since then changed our lives. We have started to used to work from home, and business scene is making a big shift to digitalization. What our clients are thinking next is how to get their workspace prepare when the pandemic abates.

At the end of the day, employees still prefer to work in well-designed environment. After we have done our research, study & considering advice from World Health Organization (WHO) & ergonomic studies, it is still too early for us to evaluate the new habits and skills that we are developing while working together from home. However, it’s not too soon to plan how we can return thousands of people to their workplace as soon as the MRO end.

Here’s some action that businesses can take immediately after MRO.

1. Stay away

The 6ft/1.8m distance rule advised by WHO should apply in physical working environment except if employees are wearing face masks or up until COVID-19 vaccine is available and the virus will cause no harm to employees anymore. During the interval, companies should clear away extra chairs in conference rooms with more than 10 seats. Space them out from collaboration area by applying 6ft rules for their safety. Apart from that, encourage people to collaborative virtually whenever possible

2. Reduce workstations density

It can be quite a task where the workspace is tight, for example open space like canteen layouts. In circumstances where work desks separating is under 6 feet, do think about making a buffer by using every alternate tables available. This could be done by allowing some employees to work from home or shifting them to other location for short-term. Do consider adding on divider for sit/stand desks that attached to the computer screen and move along together with it. The best scenario is not to have them facing each other, and preferably prevent individuals standing within 6 ft diameter from another who’s seated.

3. Reconsider unassigned sitting.

After coming back to the workspace, consider delegating what were once in the past common work areas to people for an entire day or a week, and afterward ensure they are sanitized before the next person uses the space.

4. Restrict sharing equipment

To prevent disease from spreading, it’s best to provide technology and accessories (such as a mouse, keyboard, or headset) to everyone. There devices are touched throughout the day and are best not shared without cleaning between works.

5. Strengthen cleaning procedures

Our staffs rely on a secure and hygienic workplace. Not only for workstation, but also other places like meeting rooms, collaborative space, pantry, reception area and other common areas should carry out strong cleaning protocols with professional at routine basis all through the day. Companies ought to give antiseptic wipes and hand sanitizers all through the workplace – and particularly in shared zones. If laborers keep up a perfect and neat work area, the professional cleaner’s job can only be done better.

6. Upgrade air filtration systems

Air is a shared resource we breathe, so put resources into air-purifying systems to protect shared environments. Think About investing in advance air purification and sanitization systems or HVAC. Countless of these systems show immediate air quality measurements on display to keep employees updated, and it will serve as a constant sanitiser, enhancing air quality by lowering air borne and surface pollutants like viruses, bacteria, germs, VOCs, smoke and other allergens.

7. Strengthen hygiene practices

Emphasize good hygiene practices by purchasing antiviral cleaning supplies as well as well-equipped restrooms that have touchless soap dispenser and water tap. Companies should also consider disinfecting major contact point such as door handles, shared spaces. Furthermore, installing No-touch dispensers with sanitizer with alcohol ranging from 60-95% near entrance and lobbies.

8. Blending antimicrobial materials into your environment

Antimicrobial technology has been widely integrated into building materials lately including paint, faucets, flooring and door hardware. Consider including these materials, especially in office entrance, reception area, and shared common facilities. Getting coatings that disinfect surface could shield them from bacteria.

9. Empower your people

Think about how your employees will feel when they get ready to return to the workspace. Instead of requiring that everyone come back at the same time, consider giving the option for people to come back in batches. Not only that this would provide the necessary social distancing, yet it would likewise permit representatives a more noteworthy feeling of authority over their wellbeing.

10. Be open to new approaches for working

The more we work from home en masse, the more new patterns and better approaches for working will start to come to fruition. We will have found various approaches to work virtually together, which may almost certainly proceed with when we come back to the workplace. Work processes and correspondence may improve. We should grasp these progressions and let them thrive.

When the covid-19 pandemic ends, we may all have different perspective towards the world. Not only as a person, but also a major shift on how we work in future & even how workspace is design. Be that as it may, good working environment still matters despite everything else. Building meaningful relationship, healthy corporate culture & foster community with colleagues is still what office is all about.

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无论如何，人呢仍旧喜欢在精心设计，良好的环境下工作。在我们参考了世界卫生组织（WHO）和人体工学做出了一些研究后，认为我们对于在家办公时持续发展的新习惯和技能作出评估可能还为时过早。然而，这不代表现着我们不应该在行动限制令结束后规划如何把成千上万的人送回他们的工作场所上。